Microsoft 365 Fundamentals Practice Test (MS-900)

The correct answer is Sensitivity labels. Sensitivity labels in Microsoft Purview Information Protection allow organizations to classify content by assigning a confidentiality level to documents and emails. These labels can enforce protection settings such as encryption, access restrictions, and visual markings. Data Loss Prevention (DLP) policies help prevent the inadvertent sharing of sensitive information but do not assign confidentiality levels to content. Conditional Access policies control access to resources based on conditions like user location or device, but they do not classify or protect documents based on their content. Compliance Manager helps organizations manage compliance with regulations but doesn't provide features to classify or protect documents.

Purchasing licenses through a local Microsoft partner offering flexible billing and support services is the best option. This approach aligns with the Cloud Solution Provider (CSP) model, where partners provide customized solutions, flexible monthly billing, and additional support.

Signing a long-term volume licensing agreement directly with Microsoft, such as an Enterprise Agreement (EA), is typically suited for larger organizations and requires a multi-year commitment.

Buying licenses directly from Microsoft's online store with annual billing, this usually involves standard support without the added services of a local partner and may not offer the same billing flexibility.

Acquiring licenses through retail stores as boxed products does not provide flexible payments or the personalized support that the organization desires.

Microsoft Viva Insights provides personalized analytics that help employees gain insights into their work habits and patterns. It helps in improving productivity and promoting well-being by offering suggestions based on data analysis, all while ensuring the privacy of individual data.

Microsoft Teams focus on communication and collaboration.

Microsoft Planner is for task management.

Microsoft Bookings is used for appointment scheduling.

Microsoft Priva helps organizations manage privacy risks by identifying personal data across their environment and providing insights into data exposure and privacy issues. It allows organizations to detect, protect, and manage personal data, supporting compliance with privacy regulations. The other options describe capabilities of different Microsoft services.

This statement is False.

Data Loss Prevention (DLP) policies in Microsoft Purview are designed to monitor, detect, and prevent the unauthorized sharing or transmission of sensitive data outside the organization. They do not restrict employees from accessing sensitive data within the organization but help prevent unintended or unauthorized disclosure of that data.

Microsoft Priva is designed specifically to help organizations manage personal data and privacy risks in Microsoft 365. It provides tools to identify personal data, manage data minimization, and fulfill data subject requests, aiding compliance with regulations like GDPR.

Microsoft Purview focuses on data governance, classification, and compliance management, but doesn't specifically address privacy management.

Microsoft Defender for Endpoint is an endpoint security solution protecting against threats, not designed for privacy management.

Microsoft Entra ID is for identity and access management but doesn't provide tools for managing personal data privacy.

Microsoft Purview eDiscovery enables organizations to search for, preserve, collect, review, and export content that is relevant to legal matters or internal investigations. It is designed to handle legal holds and streamline the discovery process for electronic information.

The other options focus on different aspects of compliance and data protection but do not specifically provide eDiscovery capabilities.

The Service health page in the Microsoft 365 admin center provides real-time information on the health of Microsoft 365 services, including any ongoing issues affecting services like Microsoft Teams. By visiting this page, administrators can quickly determine if there are known problems impacting their users.

The Service requests section is intended for viewing and managing support tickets submitted to Microsoft and does not display service health information.

The Audit logs in the Microsoft 365 compliance center track user and administrator activities but do not provide service status updates.

The Message center offers updates on new features and planned changes but does not report real-time service outages or issues.

This statement is false. The Microsoft 365 user portal allows individual users to access their own apps and services, manage personal account information, and install Microsoft 365 applications. However, it does not provide access to organizational settings or the ability to configure company-wide policies. These tasks are performed by administrators in the Microsoft 365 Admin center, which requires administrative permissions.

Windows 365 is the best choice because it offers cloud PCs with dedicated desktops for each user, simple deployment and management, and predictable, fixed per-user pricing. It is designed for ease of use and minimal IT overhead.

Azure Virtual Desktop requires more IT administration and provides flexible, consumption-based pricing, which may not meet the company's preference for minimal management and predictable costs.

Microsoft Intune and Microsoft Endpoint Configuration Manager are device management solutions, not virtual desktop services.

Microsoft Excel is the Microsoft 365 app designed specifically for creating and editing spreadsheets. It offers tools for data analysis, calculation, and visualization through features like formulas, charts, and pivot tables. Microsoft Word is used for word processing to create documents, PowerPoint is used for creating presentations, and OneNote is a digital notebook for note-taking.

Microsoft SharePoint is designed for team collaboration and centralized document management, allowing multiple users to access, edit, and comment on shared documents in real-time within the organization.

Microsoft OneDrive provides cloud storage and sharing, it is intended for individual use and personal file storage.

Microsoft Outlook is an email and calendar application.

Microsoft Stream is a video-sharing service.

Assigning an add-on license allows you to provide extra features or services to users who already have a base Microsoft 365 license. Add-on licenses enhance the capabilities of individual users without the need to upgrade the entire organization's subscription level.

Upgrading all users or purchasing additional base licenses would affect the entire organization and may not be cost-effective.

Reassigning existing licenses between users doesn't provide new features.

This statement is True.

Microsoft Exchange in Microsoft 365 provides shared calendar functionality that enables users to share their calendars with others within the organization. This feature enhances collaboration by making it easier for team members to schedule meetings, coordinate events, and manage each other's availability.

Adopting a hybrid approach combining local and cloud resources allows the company to lower capital expenses by utilizing cloud services for some workloads while keeping essential software on-premises for greater control. Keeping systems running in-house doesn't reduce capital expenses due to significant upfront hardware investments. Moving systems to the cloud might not provide the desired control over essential software. Outsourcing management of software to an external company could lead to less control and potential security concerns.