Microsoft 365 Fundamentals Practice Test (MS-900)

Purchasing licenses through a Cloud Solution Provider allows companies to work with a Microsoft partner that can offer personalized support and flexible billing options. The partner provides value-added services and can tailor offerings to the company's specific needs.

An Enterprise Agreement is typically suited for larger organizations and involves a direct agreement with Microsoft, lacking the personalized third-party support.

Buying directly from Microsoft with direct billing does not provide the additional support and flexibility offered by a partner.

The Microsoft Open License program is for perpetual licenses and is being phased out, making it less suitable for cloud services like Microsoft 365.

Data Loss Prevention (DLP) policies are designed to identify, monitor, and protect sensitive information across your organization. By implementing DLP policies in Microsoft Purview, you can prevent users from accidentally or intentionally sharing confidential data externally via email or cloud services.

Sensitivity labels help classify and protect information by applying labels that enforce encryption and access restrictions, but they do not actively block data sharing.

Retention labels manage the lifecycle of content, ensuring data is kept or deleted as required, but they do not prevent data from being shared.

Microsoft Defender for Office 365 provides threat protection against malware and phishing attacks but does not focus on preventing the external sharing of sensitive information.

Setting up deployment rings to deliver updates in phases is the best strategy. Deployment rings allow the IT administrator to stagger the rollout of Windows updates to different groups within the organization. This phased approach helps identify and address any issues early on in a smaller group before deploying updates more widely, thereby minimizing potential disruptions.

Disabling automatic updates and installing updates manually is inefficient and can lead to inconsistencies and security vulnerabilities due to delayed updates. It doesn't provide a structured method for testing updates prior to full deployment.

Enrolling user devices in the Windows Insider Program exposes them to pre-release versions of Windows that may be unstable and are intended for testing purposes, not for minimizing disruptions in a production environment.

Configuring devices to receive updates according to the organization's schedule without a phased rollout does not allow for early detection of issues in a controlled subset of devices. If problems occur with the updates, the entire organization could be affected simultaneously, which does not align with the goal of minimizing disruptions.

To provide advanced security features not included in the Microsoft 365 E3 plan, assigning feature licenses available as add-ons to users is the most appropriate approach. Add-on licenses allow organizations to enhance their base licenses with additional functionalities without the need to upgrade to a higher-tier plan, making it a cost-effective solution. Purchasing and assigning Microsoft 365 E5 licenses to users would include the desired features but would be more expensive and may offer unnecessary additional features. Reassigning existing E3 licenses and purchasing new licenses does not efficiently address the requirement. Enabling advanced security features in the admin center settings without proper licensing is against Microsoft's licensing policies.

Windows 365 provides Cloud PCs that deliver a full Windows experience streamed from the cloud, with simplified setup and management. It allows organizations to provide remote desktops to employees without the need to manage complex virtual desktop infrastructure (VDI). Azure Virtual Desktop (AVD) offers similar functionality but requires more intricate setup and ongoing management. Microsoft Intune is for device management, and Windows Autopilot is for deploying and configuring devices; neither provides remote desktop services.

Microsoft Priva is the correct answer. It is a privacy-management solution designed to help organizations govern personal data, manage privacy risks, and comply with regulations like the GDPR. It provides tools to identify personal data, manage data minimization policies, and automate Data Subject Requests (DSRs).

Microsoft Purview is a comprehensive suite of solutions for information protection, data governance, and compliance management. While it provides the foundational capabilities that Priva uses, Microsoft Priva is the specific solution designed for dedicated privacy management operations.

Microsoft Defender for Endpoint is an endpoint security solution that protects devices from threats and is not designed for data privacy management.

Microsoft Entra ID is a solution for managing identities and access control. It does not provide tools for managing personal data privacy as described in the scenario.

An Enterprise Agreement is designed for organizations with a substantial number of users (typically 500 or more). It offers volume licensing discounts, flexibility to adjust services, and involves a direct contractual relationship with Microsoft over a multi-year term. This makes it cost-effective and adaptable for large organizations. Purchasing through a Cloud Solution Provider involves working with a third-party partner rather than directly with Microsoft, which might not meet the company's preference for a direct relationship. Buying subscriptions online through the Microsoft 365 admin center is more suitable for smaller organizations and does not offer volume discounts or long-term agreements. The Microsoft Products and Services Agreement (MPSA) is intended for organizations seeking transactional purchasing without a long-term commitment, which doesn't align with the company’s willingness to engage in a longer-term agreement.

Self-service password reset (SSPR) enables users to reset their own passwords and unlock their accounts without needing help from the IT support team. This feature reduces support costs and minimizes downtime for users. Multi-factor authentication (MFA) adds an extra layer of security but does not provide self-service account recovery. Conditional Access controls access based on conditions but does not allow users to regain access on their own. Privileged Identity Management is used to manage and monitor elevated access permissions.

Platform as a Service (PaaS) hands over responsibility for the operating system, middleware, and runtime components to the provider, leaving the customer to handle the application and data. Infrastructure as a Service (IaaS) still requires the customer to manage the OS and middleware, which conflicts with the scenario. Software as a Service (SaaS) would give Microsoft control of the entire application stack—including the app itself—so the developers would not be able to deploy their own code. Desktop as a Service is not one of the three main service categories assessed on MS-900 and does not align with building and hosting custom web applications.

Configuring Conditional Access policies allows the company to enforce Multi-Factor Authentication (MFA) based on specific conditions, such as the user's location. By setting up a policy that requires MFA for sign-ins from outside the corporate network, they enhance security for external access while allowing internal users to sign in without additional prompts. Enabling MFA for users would require everyone to complete MFA regardless of location, which does not provide a seamless experience for internal users. Password Protection helps prevent the use of compromised passwords but does not differentiate access based on location. Just-in-Time access is related to privileged access management and does not address conditional authentication based on network location.

Windows Autopilot is designed to streamline the deployment of new Windows devices by automating the configuration process. It allows devices to be shipped directly to employees, and when connected to the network, the devices automatically configure themselves with the organization's policies, settings, and applications without IT intervention. Microsoft Intune provides device management and security after devices are deployed but does not by itself automate the initial device setup in this manner. Microsoft Endpoint Configuration Manager is a traditional on-premises solution that typically requires IT staff to image and configure devices manually. Endpoint Analytics provides insights into device performance and user experience but does not handle the deployment or configuration of new devices.

Hybrid cloud combines on-premises infrastructure with cloud services, allowing organizations to keep sensitive data in their own data centers while utilizing the scalability and flexibility of cloud computing. Public cloud uses shared cloud resources and may not meet the requirement of retaining data on-premises. Private cloud involves dedicated cloud infrastructure but is typically hosted off-site unless the organization invests in building its own, which can be costly. Multi-cloud refers to using multiple cloud providers and does not inherently ensure data remains on-premises.

Microsoft Defender for Identity is designed to monitor and protect on-premises Active Directory environments by detecting security threats and suspicious activities. It analyzes user behavior and activities to identify advanced threats, compromised users, and insider threats.

Microsoft Defender for Endpoint focuses on protecting endpoint devices like laptops and mobile devices from threats.

Microsoft Defender for Office 365 safeguards email and collaboration tools from malware and phishing attacks.

Microsoft Defender for Cloud Apps provides security for cloud applications by offering visibility and control over data travel.

Reports in the Microsoft 365 Admin Center offers administrators comprehensive reports on user activities across various Microsoft 365 services, such as Exchange Online for email, OneDrive for cloud storage, and Microsoft Teams for collaboration. These reports help in analyzing usage patterns and making informed decisions to improve productivity.

The Microsoft 365 Defender portal focuses on security-related insights and threat management, not general usage statistics for productivity.

Microsoft Entra ID Access Reviews are used for reviewing user access permissions to ensure the right people have the right access, but they do not provide overall usage activity reports.

The Microsoft 365 Service Health Dashboard shows the health status of Microsoft services but doesn't offer user activity data.

The correct answer is: DLP policies monitor user actions and, when necessary, warn, block, or otherwise prevent users from unintentionally or intentionally sharing sensitive data with unauthorized recipients or locations. DLP is designed to stop data leakage-particularly to external parties-not to keep all internal users from viewing sensitive content or to provide legal holds or universal encryption.