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Data Retention and Compliance Flashcards
Microsoft Security Operations Analyst Associate SC-200 Flashcards
| Front | Back |
| Default retention period in Microsoft 365 | None by default unless configured by the organization |
| Difference between a retention label and a retention policy | Labels target specific items like documents, while policies apply broadly to groups or locations |
| How does encryption support data compliance | Protects sensitive data from unauthorized access in storage and transit |
| How does Microsoft Purview prevent data deletion during retention | By enforcing retention rules that protect items until the retention period ends |
| Impact of retention policies on OneDrive files | Ensures files are retained or deleted based on configured rules |
| Key benefit of using sensitivity labels | Helps classify and protect data based on its level of sensitivity |
| Key compliance regulations Microsoft solutions help with | GDPR, HIPAA, CCPA, SOX, and other global standards |
| Key factors to consider in developing a retention policy | Regulatory requirements, organizational needs, and data security risks |
| Purpose of auditing in compliance | To track and monitor user activities for ensuring transparency and identifying violations |
| Purpose of retention policies for Teams | To control how long chat messages, channel messages, and attachments are stored |
| Retention policy priority in Microsoft solutions | The most restrictive policy takes precedence over others |
| Role of eDiscovery in compliance | Allows organizations to find and export relevant data for legal or regulatory investigations |
| Role of Microsoft Purview in compliance | Helps organizations manage data retention policies and meet regulatory requirements |
| What are non-record documents | Items that can be edited or deleted within a retention compliance process |
| What are retention labels | Tags applied to data to enforce retention or deletion rules in Microsoft compliance solutions |
| What does "Immutable" mean in compliance scenarios | Data cannot be altered or deleted, ensuring its authenticity |
| What happens when a retention label is applied to a document | The document is retained or deleted based on the rules associated with the label |
| What is a 'disposition review' in compliance processes | A manual review to confirm the deletion of data after the retention period |
| What is a "record" in data governance | A document or item that is protected from edits and deletions for compliance reasons |
| What is a "Retention Lock | " Ensures the retention policy cannot be disabled or modified for regulatory compliance |
| What is data retention in compliance | The practice of storing and managing data for a specific period to meet legal and regulatory requirements |
| What is Regulatory Compliance Center in Microsoft 365 | A hub to manage, monitor, and improve compliance across an organization |
| What is the "Built-in retention" feature in Exchange Online | Automatically enforces retention periods for emails without user intervention |
| What is the purpose of a data retention policy | To define how long data is stored, protected, and disposed of to ensure compliance |
This deck includes topics related to compliance policies, data retention configurations, and ensuring regulatory requirements using Microsoft security solutions.