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Data Retention and Compliance Flashcards
Microsoft Security Operations Analyst Associate SC-200 Flashcards
| Front | Back |
| Default retention period in Microsoft 365 | None by default unless configured by the organization |
| Difference between a retention label and a retention policy | Labels target specific items like documents, while policies apply broadly to groups or locations |
| How does encryption support data compliance | Protects sensitive data from unauthorized access in storage and transit |
| How does Microsoft Purview prevent data deletion during retention | By enforcing retention rules that protect items until the retention period ends |
| Impact of retention policies on OneDrive files | Ensures files are retained or deleted based on configured rules |
| Key benefit of using sensitivity labels | Helps classify and protect data based on its level of sensitivity |
| Key compliance regulations Microsoft solutions help with | GDPR, HIPAA, CCPA, SOX, and other global standards |
| Key factors to consider in developing a retention policy | Regulatory requirements, organizational needs, and data security risks |
| Purpose of auditing in compliance | To track and monitor user activities for ensuring transparency and identifying violations |
| Purpose of retention policies for Teams | To control how long chat messages, channel messages, and attachments are stored |
| Retention policy priority in Microsoft solutions | The most restrictive policy takes precedence over others |
| Role of eDiscovery in compliance | Allows organizations to find and export relevant data for legal or regulatory investigations |
| Role of Microsoft Purview in compliance | Helps organizations manage data retention policies and meet regulatory requirements |
| What are non-record documents | Items that can be edited or deleted within a retention compliance process |
| What are retention labels | Tags applied to data to enforce retention or deletion rules in Microsoft compliance solutions |
| What does "Immutable" mean in compliance scenarios | Data cannot be altered or deleted, ensuring its authenticity |
| What happens when a retention label is applied to a document | The document is retained or deleted based on the rules associated with the label |
| What is a 'disposition review' in compliance processes | A manual review to confirm the deletion of data after the retention period |
| What is a "record" in data governance | A document or item that is protected from edits and deletions for compliance reasons |
| What is a "Retention Lock | " Ensures the retention policy cannot be disabled or modified for regulatory compliance |
| What is data retention in compliance | The practice of storing and managing data for a specific period to meet legal and regulatory requirements |
| What is Regulatory Compliance Center in Microsoft 365 | A hub to manage, monitor, and improve compliance across an organization |
| What is the "Built-in retention" feature in Exchange Online | Automatically enforces retention periods for emails without user intervention |
| What is the purpose of a data retention policy | To define how long data is stored, protected, and disposed of to ensure compliance |
Front
Key compliance regulations Microsoft solutions help with
Click the card to flip
Back
GDPR, HIPAA, CCPA, SOX, and other global standards
Front
How does encryption support data compliance
Back
Protects sensitive data from unauthorized access in storage and transit
Front
Key factors to consider in developing a retention policy
Back
Regulatory requirements, organizational needs, and data security risks
Front
Difference between a retention label and a retention policy
Back
Labels target specific items like documents, while policies apply broadly to groups or locations
Front
What is the purpose of a data retention policy
Back
To define how long data is stored, protected, and disposed of to ensure compliance
Front
Impact of retention policies on OneDrive files
Back
Ensures files are retained or deleted based on configured rules
Front
What are non-record documents
Back
Items that can be edited or deleted within a retention compliance process
Front
What does "Immutable" mean in compliance scenarios
Back
Data cannot be altered or deleted, ensuring its authenticity
Front
Default retention period in Microsoft 365
Back
None by default unless configured by the organization
Front
What is Regulatory Compliance Center in Microsoft 365
Back
A hub to manage, monitor, and improve compliance across an organization
Front
What is data retention in compliance
Back
The practice of storing and managing data for a specific period to meet legal and regulatory requirements
Front
How does Microsoft Purview prevent data deletion during retention
Back
By enforcing retention rules that protect items until the retention period ends
Front
Purpose of retention policies for Teams
Back
To control how long chat messages, channel messages, and attachments are stored
Front
Purpose of auditing in compliance
Back
To track and monitor user activities for ensuring transparency and identifying violations
Front
What are retention labels
Back
Tags applied to data to enforce retention or deletion rules in Microsoft compliance solutions
Front
What is a "Retention Lock
Back
" Ensures the retention policy cannot be disabled or modified for regulatory compliance
Front
Retention policy priority in Microsoft solutions
Back
The most restrictive policy takes precedence over others
Front
What is the "Built-in retention" feature in Exchange Online
Back
Automatically enforces retention periods for emails without user intervention
Front
Role of Microsoft Purview in compliance
Back
Helps organizations manage data retention policies and meet regulatory requirements
Front
Key benefit of using sensitivity labels
Back
Helps classify and protect data based on its level of sensitivity
Front
What is a 'disposition review' in compliance processes
Back
A manual review to confirm the deletion of data after the retention period
Front
What is a "record" in data governance
Back
A document or item that is protected from edits and deletions for compliance reasons
Front
What happens when a retention label is applied to a document
Back
The document is retained or deleted based on the rules associated with the label
Front
Role of eDiscovery in compliance
Back
Allows organizations to find and export relevant data for legal or regulatory investigations
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This deck includes topics related to compliance policies, data retention configurations, and ensuring regulatory requirements using Microsoft security solutions.