An organization is planning to implement a new information security policy and wants to ensure all employees understand and formally acknowledge their responsibilities under the policy. Which of the following methods is the MOST effective to meet this objective?
Host an organization-wide informational session where the policy is explained and have employees verbally acknowledge after the session.
Send out a company-wide email with the new policy and ask employees to reply if they do not understand the policy.
Distribute the policy through an electronic signature platform requiring all employees to acknowledge by signing digitally.
Post the new information security policy on the company’s internal website and assume all employees will comply.
An electronic signature platform enables efficient distribution and provides a clear, auditable trail proving that all employees have read and acknowledged the information security policy. This system also ensures that the acknowledgment is securely recorded and easy to retrieve, which is important for compliance and verification purposes. Offering an informational session is a good practice for explaining the policy, but on its own, it doesn't ensure individual acknowledgment. Having employees verbally acknowledge does not offer a verifiable record for auditing purposes. Posting the policy on the company website makes it accessible, but does not guarantee reading or acknowledgment by employees.
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Why is using an electronic signature platform more effective than verbal acknowledgment?
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What makes an electronic signature platform secure and reliable for acknowledgment?
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Why is posting the policy on a website or sending it via email not sufficient?