You are managing a project team that's distributed across different geographical locations with varying cultures and time-zones. Which of the following actions best outlines expectations for the project’s working environment to ensure smooth collaboration and efficient communication among team members?
Schedule regular weekly meetings at a fixed time that is most convenient for the majority of the team, expecting all members to adjust accordingly.
Rely on the flexibility of the team members to spontaneously communicate and collaborate as needed, without setting specific expectations.
Impose strict 9-to-5 working hours based on the project manager's time zone for all team members to ensure synchronicity.
Develop a comprehensive communication plan that includes the team's preferred communication tools, meeting schedules considering time zone differences, and expected response times for queries.