During the Plan Procurement Management process, your team must decide whether to use a fixed-price, cost-reimbursable, or time-and-materials contract for an external supplier. Which of the following best describes who should participate in selecting the appropriate contract type?
Only executive management, because they control the budget and organizational risk tolerance.
Only the procurement department, because they will sign the contract and handle vendor relationships.
The project manager in collaboration with the procurement team and other key stakeholders, because contract type affects project risks, costs, and schedule.
The external seller, because they best understand how they can deliver the work.
Because the choice of contract type influences project risk allocation, cost control, and schedule commitments, the project manager should work together with the designated procurement/contracting specialists and other relevant stakeholders (such as the sponsor, legal counsel, and finance) to evaluate options and agree on the most suitable approach. Leaving the decision solely to procurement, to senior executives, or to the seller ignores important project context information and can lead to increased risk and sub-optimal outcomes.
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Why does the project manager need to collaborate with the procurement team and stakeholders when selecting a contract type?
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What are the key differences between fixed-price, cost-reimbursable, and time-and-materials contracts?
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How does the choice of contract type influence project risks?
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