During a project kickoff meeting, the project manager discusses day-to-day work expectations to align the new team members. Which of the following best reflects properly outlining expectations for the working environment?
Recommend frequent coffee breaks to promote informal discussions and relaxation.
Advise the team to send detailed emails for documentation purposes weekly.
Encourage team members to work the hours that suit them best, as long as the work is completed.
Mention that all team members are expected to use specific collaboration tools for project communication and task management.
Setting a clear expectation that everyone will use the same collaboration and task-management tools establishes a common working framework and prevents miscommunication. By contrast, simply directing the team to send weekly emails is too narrow, allowing totally flexible hours risks coordination problems, and encouraging frequent coffee breaks does not create a structured work environment.
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Why is it important to use specific collaboration tools in a project?
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How do collaboration tools improve task management?
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What problems can arise if team members do not use the same collaboration tools?
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