As the project manager for a complex software development project with a distributed team, you must establish a reliable method for managing changes to project artifacts. Which of the following approaches is most effective for ensuring that project information is kept current and all stakeholders are using the correct versions?
Implementing a configuration management system with version control to track and control changes to all project artifacts.
Mandating that all artifact updates be submitted via email to a project administrator who then distributes the latest versions periodically.
Establishing a shared cloud-based drive where stakeholders can freely access and update project documents as needed.
Conducting weekly meetings to review and communicate any changes that have been made to key project artifacts.
Implementing a configuration management system with version control is the most effective approach. This system provides a formal and structured process for identifying, tracking, and controlling changes to all project artifacts. It ensures there is a single source of truth, maintains a clear history of revisions, and prevents stakeholders from using outdated information. Storing documents on a shared drive without strict access controls can lead to unauthorized or untracked changes. Relying on a project administrator to manually distribute updates creates a bottleneck and is prone to human error. While review meetings are important for communication, they do not serve as a system for managing the artifacts themselves.
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