PMI Project Management Professional Practice Question

Conducting a team meeting to explicitly discuss and document each team member's responsibilities is the best action for ensuring that responsibilities are clearly understood. This fosters transparency and accountability, as it offers a forum for team members to gain clarity on expectations and ask questions, while documentation provides a reference that can be revisited as needed. Merely assuming that team members already know their roles without discussion can lead to ambiguity and overlap or gaps in responsibilities. Discussing responsibilities only with team leads or not documenting the discussion can fail to provide the same level of clarity and accountability for all team members.