After a lengthy negotiation, the project stakeholders have finally reached an agreement on the project scope. What is the next step the project manager should take?
Document the agreement terms and communicate them to all stakeholders
Consider the negotiation complete and move on to the next project phase
Celebrate the successful negotiation with the stakeholders
Reopen discussions to see if any terms can be further negotiated
Once the parties reach agreement, the project manager must formalize and share that agreement. Documenting the negotiated scope in the appropriate project documents (e.g., scope statement, contract, project management plan) and distributing the information through the communication plan ensures every stakeholder understands-and is accountable for-the commitments that were made. This step directly supports the outcome of the agreement and provides a baseline for controlling future changes. Simply moving on, reopening negotiations, or celebrating without first recording and communicating the terms would leave the project vulnerable to misunderstanding or scope creep.
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