A project manager is in the process of defining the project's critical information requirements, which includes the type, format, and frequency of information needed for decision-making and stakeholder updates. Which of the following represents the most effective approach for the project manager to take?
Facilitate a requirements-gathering workshop with key project stakeholders.
Delegate the task to the lead business analyst and review their findings before implementation.
Use the information requirements from a similar, recently completed project to save time and effort.
Define the requirements alone to ensure a single, unified vision and prevent conflicting inputs.
The correct approach is for the project manager to facilitate a workshop with key stakeholders. This collaborative method ensures that the information requirements are comprehensive and meet the diverse needs of all involved parties. Stakeholder input is crucial for identifying what information they need to make decisions, provide support, and stay informed. Defining requirements in isolation can lead to communication gaps and unmet expectations. Delegating the task entirely, while it involves another person, still lacks the broad input needed. Using old requirements without validation is risky as each project is unique.
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