As a project manager, you notice that your team's meetings frequently run over time and fail to accomplish their objectives. Which action would BEST enhance the effectiveness of these meetings?
Hold meetings at the end of the day when everyone is available
Limit attendance to only the project team leads
Prepare and follow a clear agenda for each meeting
Encourage open discussion on any project-related topics during meetings
Setting a clear agenda before the meeting and adhering to it helps keep the discussion focused and ensures that all important topics are covered efficiently. This practice promotes time management and facilitates achieving the meeting's goals. Limiting participants to only team leads might exclude valuable insights from other team members. Scheduling meetings at the end of the day can lead to decreased attention as participants may be fatigued. Allowing open discussion on any project-related topics can cause the meeting to lose focus and extend beyond the scheduled time.
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Project Management Fundamentals and Core Concepts
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