Your organization has a Power BI Premium capacity. In a single workspace you build several related reports that use the same semantic model. About 1,500 business users, all with free Power BI licenses, must have interactive access to these reports from a single, easy-to-find location, and any future reports you add should automatically become available to them. Which distribution method should you choose?
Use the Share option to share every report individually with the business group.
Create an email subscription that sends PDF snapshots of each report to the business group.
Publish a Power BI app from the workspace and grant the business group access.
Choose Publish to web and send the public embed link to the business group.
Publishing a Power BI app from the workspace lets you bundle multiple related reports and dashboards into a single, centrally discoverable experience. Because the workspace is in Premium capacity, users with free licenses can view the content. New reports you add to the workspace can be included in the app simply by republishing, so you avoid individually sharing or resubscribing users. Sharing each report directly requires Pro licenses for viewers or repeated manual sharing, subscriptions only deliver static snapshots, and Publish to web would expose the data publicly without authentication.
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What is Power BI Premium capacity?
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How does publishing a Power BI app work?
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Why is Publish to web not appropriate for internal reports?
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