A data analyst team has developed a collection of standardized sales performance reports and dashboards. They need to distribute this content to the entire sales department, which includes over 200 employees. The sales team members are content consumers and should not have the ability to modify the original reports. The analytics team must be able to centrally manage and update the content, providing a curated and branded experience for the end-users. Which Power BI distribution method should the team use to meet these requirements?
Create and publish a Power BI app.
Publish the content to the web.
Configure email subscriptions for each user.
Add all users to the workspace with the Viewer role.
The correct answer is to create and publish a Power BI app. Power BI apps are the ideal method for distributing content to a large audience within an organization. They allow creators to bundle related reports, dashboards, and other items into a single package with a defined navigation experience. This provides a curated, read-only experience for consumers, preventing them from modifying the original content, which aligns with the scenario's requirements. Updates made in the workspace are pushed to the app, ensuring centralized management.
Adding users to the workspace with the Viewer role is less suitable for broad distribution and is primarily intended for collaboration within smaller teams. Email subscriptions only send a static image and a link to the content, and do not provide the rich, interactive, and bundled experience of an app. Publishing to the web is insecure for confidential sales data as it makes the content available to anyone on the public internet.
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