An organization wants to gather preliminary, general information about potential vendors and their capabilities before proceeding with a formal procurement process. Which document should they use to solicit this information?
Request for Bid
Request for Information
Request for Quote
Request for Proposal
A Request for Information (RFI) is the appropriate document to gather general information about potential vendors and their capabilities before starting a formal procurement process. RFIs help organizations explore the market and understand what solutions are available. A Request for Proposal (RFP) is used when the organization is ready to receive detailed proposals on how vendors would meet specific project requirements. A Request for Quote (RFQ) is used to solicit price quotes when the requirements are clearly defined. A Request for Bid (RFB) is similar to an RFQ and is used to invite vendors to submit a bid on a project.
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