A project manager is organizing a decisive meeting to approve the final budget and timeline for a new project. The meeting has a very limited time slot. To ensure the meeting's objective is met efficiently, which principle should the project manager prioritize when creating the attendee list?
Invite representatives from every department in the company to ensure broad organizational alignment.
Invite senior management exclusively, as they are the only ones with the authority to approve the budget.
Invite all individuals who will be working on the project to promote team buy-in and transparency.
Invite only the key decision-makers and essential subject matter experts who can directly contribute to the decision.
For a decisive meeting with tight time constraints, it is crucial to include only those who are essential for making the decision. This group typically includes the project sponsor and key stakeholders who have the authority to approve the budget and timeline, along with essential subject matter experts who can answer specific questions to inform that decision. Inviting too many people, such as the entire project team or representatives from every department, can slow down the decision-making process and make the meeting inefficient. Excluding necessary subject matter experts can lead to a poor or delayed decision.
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