A project manager is developing the communication plan for a new project. Which of the following is the BEST approach to determine the meeting cadence?
Optimize the number of meetings to balance efficiency with project needs
Schedule meetings aligned with key project milestones and deliverables
Set regular meetings adjusted based on project activities
Follow the standard meeting schedule used in previous projects
Establishing a regular, predictable schedule of meetings and then adjusting the frequency to match project activities provides stakeholders with timely, consistent information while avoiding unnecessary sessions. This approach follows best-practice guidance that a meeting cadence should be rhythmic but flexible. Scheduling only around milestones may leave long periods without updates, re-using a past schedule ignores unique project needs, and focusing solely on minimizing the number of meetings can sacrifice timely communication.
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