Microsoft 365 Administrator Expert MS-102 Practice Question
Your organization has a retention policy named Org-Delete-3y that permanently deletes content three years after it is created across all SharePoint sites. You create a retention label named Finance-Archive that retains content for ten years and then starts a disposition review. The label is published only to the Finance site. A user in that site applies the Finance-Archive label to a document. According to Microsoft Purview retention principles, what happens to the document and why?
The document is retained for three years and then enters disposition review, because the policy period is shorter but the label adds a review stage.
The document is retained for ten years and then enters disposition review, because a retention label overrides a retention policy when both apply to the same item.
The document is deleted after three years, because the shortest deletion period wins when policies conflict.
The document is retained forever, because conflicting retention and deletion settings block any deletion action.
Because both a retention policy and a retention label apply to the same item, Microsoft Purview follows its retention hierarchy. A retention label is considered more specific than a retention policy, so its settings take precedence. In this scenario the item is retained for ten years and then enters disposition review, overriding the three-year delete action of the broader Org-Delete-3y policy. The policy's shorter deletion period is ignored because the label's retain action has higher priority.
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What is the difference between a retention label and a retention policy in Microsoft Purview?
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What is a disposition review in Microsoft Purview?
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How does Microsoft Purview determine retention hierarchy when multiple retention settings apply?
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Microsoft 365 Administrator Expert MS-102
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