In a properly managed medical office, the verification and matching of all posted charges and payments to that day's encounter forms and receipts should be performed how often?
Monthly when preparing the month-end summary
Daily at the close of each business day
Hourly throughout the business day
Weekly during the Friday close-out
The correct answer is: Daily. End-of-day (daily) reconciliation ensures that every charge, payment, and adjustment entered during the workday matches the corresponding encounter forms and deposit records. Performing this task daily allows discrepancies to be caught and corrected immediately, supports accurate accounts-receivable totals, and helps prevent cash-flow or fraud problems. Waiting until the end of the week or month allows errors to accumulate and makes them harder to trace.
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