ISC2 Governance, Risk and Compliance (CGRC) Practice Question
Your organization has retired its on-premise payroll system and moved all employee compensation data into a secure archive. During the post-decommissioning audit, examiners request one document that conclusively proves the archived payroll records can still be retrieved throughout the required retention period. Which document would provide the STRONGEST evidence?
The organization's data-retention and archival policy that lists storage locations and retention periods
A system-generated payroll data-access report documenting successful retrieval of the archived records
The approved change request that authorized the payroll system's shutdown and disposal activities
Certificates of data destruction for the decommissioned payroll database servers
A system-generated payroll data-access report shows that the archived repository was queried after shutdown and that the full set of payroll records could be successfully retrieved. Because it demonstrates actual, tested accessibility of the data, auditors treat it as the most compelling single piece of evidence. A data-retention policy merely states intent, certificates of destruction prove hardware sanitization (not preservation), and an approved change request only confirms that the shutdown was authorized; none of these directly prove that the records are still accessible.
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ISC2 Governance, Risk and Compliance (CGRC)
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