A federal agency is documenting its new HR management system. The team needs sign-off on acceptable uses, data retention, and data-sharing rules for employees' PII. Which stakeholder role must provide this approval?
System owner
System administrator
Information system security officer (ISSO)
Data owner
Establishing and approving rules for how specific information is collected, used, shared, and retained falls to the data (information) owner. This role has legal and business authority over the information and defines protection requirements. A system owner focuses on the system's budget and operations, an ISSO advises on security control implementation, and a system administrator maintains day-to-day technical functions-none of which include policy approval for the data itself.
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