Susan is working on a project and has several different types of files, such as text documents, spreadsheets, and presentations. She wants to organize her files in a way that makes it easy for her to find and access them in the future. Which of the following is the best practice for managing and organizing her files?
Save all the files in one folder and use a color-coding system within the file browser to distinguish between different types of files.
Rename all files with long, complex names to include dates and detailed descriptions so they can be easily identified.
Create folders and subfolders with descriptive names based on the file contents, and then place the files in the appropriate folders.
Keep all her files on the desktop so they can be easily accessed at any time without navigating through folders.
Creating folders according to the categories of the files and naming them appropriately helps to keep files organized and easily accessible. Labeling folders with clear and descriptive names, such as 'Project Reports', 'Financial Spreadsheets', and 'Team Presentations' allows you to understand the contents without needing to open and review each file. Sorting the files into their respective folders keeps the workspace tidy and minimizes the time spent searching for specific documents.
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