A team member has requested access to sensitive data that needs to be shared externally. What practice ensures the data is only released after receiving the necessary sign-off from the designated roles?
Grant access privileges to all internal staff so they can directly release data without a review step
Permit each department to control releases without referencing any data use agreements
Establish a documented process that designates who may authorize data transfer and tracks each release event
Define release approvals informally using unwritten policies decided by team leaders
A documented release approval process recognizes defined responsibilities, references data use agreements, and logs every authorization. This confirms the proper roles approved each distribution, helping organizations meet audit and regulatory guidelines. Other options either do not incorporate formal sign-off or fail to acknowledge the need for documented authorization and data-use requirements.
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