After discovering that an internal spreadsheet containing employee Social Security numbers and salary data was accidentally shared with all staff on a corporate messaging platform, you remove the file within 10 minutes. The compliance group asks you to complete the initial data-breach incident report so the data-protection officer (DPO) can decide whether outside regulators must be notified. Which one of the following details is most critical to include in that first report?
A cost-benefit analysis of notifying versus not notifying affected employees
The marketing team's revision history for the spreadsheet
A complete root-cause analysis that includes system patch-management logs
A brief description of the personal data exposed and an approximate count of the records affected
Regulators typically need to know the nature and scope of the breach before anything else. Article 33(3)(a) of the GDPR, as well as comparable U.S. state breach-notification statutes and FTC guidance, explicitly require that a breach report describe the categories of personal data involved and the approximate number of records or individuals affected. Without this information, the DPO cannot assess the level of risk or determine whether external notification is legally required.
The correct option provides the mandated information (type of data and record count).
The other options may be useful later in an investigation (root-cause analysis, cost estimates, marketing details) but are not prerequisites for determining regulatory reporting obligations at the initial stage.
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What is Article 33(3)(a) of the GDPR?
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What defines 'personal data' in data-breach regulations like GDPR?
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Why is the approximate number of records affected important in a breach report?
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CompTIA Data+ DA0-002 (V2)
Data Governance
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