A manager wants to ensure that readers of a monthly report know how recent the information is. Which of the following is the BEST approach for allowing users to quickly see when the report's data was last updated?
Display the most recent data refresh date next to the main heading.
Place the date in the legend below the main chart.
Rely on the report's file system properties to show the 'Date modified' timestamp.
Include a small note in a footnote and reference it in the technical documentation.
Placing the data refresh date in a prominent location, such as next to the main heading, makes it immediately visible and prevents confusion over the data's timeliness. Hiding the date in a footnote or technical documentation can lead to it being overlooked. Relying on the file system's 'Date modified' timestamp is unreliable, as this metadata can change for reasons other than a data refresh, such as a simple formatting adjustment. Placing the date in a chart legend does not give it the prominence needed for quick reference, as the legend's primary purpose is to explain the data encoded in the chart.
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Why is it important to display the last updated date prominently?
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What are the drawbacks of hiding the last updated date in footnotes or technical documentation?
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How does placing the date in the legend below a chart compare to placing it near the main heading?