A manager wants to ensure that readers of a monthly report know how recent the information is. Which of the following is the BEST approach for allowing users to quickly see when the report's data was last updated?
Display the most recent data refresh date next to the main heading.
Include a small note in a footnote and reference it in the technical documentation.
Rely on the report's file system properties to show the 'Date modified' timestamp.
Place the date in the legend below the main chart.
Placing the data refresh date in a prominent location, such as next to the main heading, makes it immediately visible and prevents confusion over the data's timeliness. Hiding the date in a footnote or technical documentation can lead to it being overlooked. Relying on the file system's 'Date modified' timestamp is unreliable, as this metadata can change for reasons other than a data refresh, such as a simple formatting adjustment. Placing the date in a chart legend does not give it the prominence needed for quick reference, as the legend's primary purpose is to explain the data encoded in the chart.
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Why is it better to display the data refresh date prominently rather than in a footnote or technical documentation?
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Why is the file system 'Date modified' timestamp unreliable for indicating data freshness?
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What is the advantage of placing the data refresh date next to the heading rather than in a chart legend?