During a lawsuit, an organization is required to preserve all potentially relevant files in their current state and ensure they cannot be permanently deleted until the case concludes. Which action should the cloud administrator take to meet this legal requirement?
Enable an extended retention policy on the source files
Disable every user account with write permissions to the data
Copy the data to encrypted offline media and store it in a secure vault
Apply a litigation hold to the data repository so all items are preserved indefinitely
Placing the affected storage locations under a litigation hold suspends normal deletion or modification policies. The platform retains original and modified versions and blocks hard deletion for the duration of the hold, guaranteeing evidence remains discoverable. Retention policies merely extend deletion schedules, offline copies break chain-of-custody and may miss later changes, and disabling user accounts does not prevent background processes or administrators from altering data.
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What is extended retention, and how does it ensure files remain unaltered?
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Why are physical archiving methods like external media less effective for ensuring file integrity?
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How does storing duplicate files on a backup server differ from extended retention for legal use cases?