A company needs to be certain that files remain unaltered and accessible throughout an ongoing legal dispute. Which method is the best to achieve this goal?
Placing duplicate files on a backup server for reference
Enabling extended retention on the original files to limit changes
Storing documents on external media in a secured storage room
Restricting user credentials so administrators cannot view the files
Extended retention practices keep files intact during a dispute, ensuring they remain accessible for the duration of the case. Other methods do not control potential modifications as effectively: physical archives add complexities and do not prevent accidental alteration, suspending user credentials does not guarantee that data will be preserved or discoverable, and placing copies on separate servers may cause inconsistencies and is prone to oversight when updates occur.
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What are extended retention practices in data management?
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Why are external storage options less effective for preserving data integrity?
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How do backup servers differ from extended retention in ensuring data consistency?