When connecting a multifunction printer in an office environment, securing all communication using a user authentication system to access print, scan, and fax capabilities is considered best practice.
Securing communication using a user authentication system is indeed considered best practice. It prevents unauthorized usage and allows for tracking of printer activity, crucial in office environments where sensitive documents are handled. This ensures that only authenticated users can access the multifunction device and helps in maintaining print security, auditing, and accounting for all the jobs processed by the device.
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What are user authentication systems, and how do they work?
Why is print security important in an office environment?
What are the potential consequences of not securing a multifunction printer?