A technician is installing a new networked multifunction laser printer for the finance department. Compliance policy requires that only authorized employees can release print jobs and use the device's scan and fax functions. Which of the following printer settings BEST satisfies this requirement?
Allow print jobs only from approved MAC addresses
Enable user authentication with badge or PIN login before granting device access
Set the printer's default to duplex printing to reduce paper usage
Increase the print spool file size on each workstation
Enabling user authentication (for example, badge or PIN login) requires every employee to identify themselves before the printer will allow printing, scanning, or faxing. This not only blocks unauthenticated users but also creates an audit trail for each job. Increasing spool size, forcing duplex printing, or restricting MAC addresses do not provide user-level access control over all MFP functions.
Ask Bash
Bash is our AI bot, trained to help you pass your exam. AI Generated Content may display inaccurate information, always double-check anything important.
What are user authentication systems, and how do they work?
Open an interactive chat with Bash
Why is print security important in an office environment?
Open an interactive chat with Bash
What are the potential consequences of not securing a multifunction printer?