A technician is deploying a new multifunction device (MFD) in the accounting department of a large company. The company's security policy requires that only authorized accounting staff can access the device and that all print jobs containing financial data must be retrieved securely. Which of the following is the BEST course of action for the technician to take?
Place the MFD in a locked room and provide a key to all accounting staff.
Configure the MFD to disable all functions except for basic printing from a single, shared computer.
Enable user authentication on the MFD and configure a secure print queue.
Disable all security features to ensure maximum compatibility and ease of use for staff.
The best practice is to enable the built-in security features of the multifunction device and configure user authentication, such as requiring a PIN, badge, or network credentials, to control access. This ensures that only authorized individuals can use the device. Secure printing (or pull printing) holds a print job until the user physically authenticates at the printer, which prevents sensitive documents from being left unattended. Disabling security features would violate policy and create a major vulnerability. Relying solely on physical isolation (a locked room) is insufficient for networked devices. Limiting functions without user authentication does not prevent unauthorized network access.
Ask Bash
Bash is our AI bot, trained to help you pass your exam. AI Generated Content may display inaccurate information, always double-check anything important.
What are some common security features on multifunction devices?
Open an interactive chat with Bash
What are the risks of disabling security features on a printer?
Open an interactive chat with Bash
How can I ensure that a multifunction device is properly secured?