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Themes and Their Application (PRINCE2 7 Practitioner) Flashcards
PRINCE2 7 Practitioner Flashcards
| Front | Back |
| Applying tolerances in practice | Set realistic time cost and scope tolerances per stage and empower delegated authorities to make decisions within those tolerances |
| Benefits management link to Business Case | Define how benefits will be measured tracked and realized and ensure benefits review activities are scheduled post project |
| Business Case control points and decisions | Use stage boundaries and exception assessments to decide continue change or stop the project |
| Business Case key inputs and outputs | Input Business Justification and Benefits Management Approach; output Updated Business Case and End Project Report |
| Business Case practitioner application scenario | When benefits are uncertain update the Business Case and adjust scope or schedule to protect investment |
| Business Case theme purpose | Ensure ongoing viability and justification of the project based on costs benefits and risks; control point at each stage boundary |
| Change Authority delegation example | Delegate approval of minor changes to the Project Manager and reserve major changes for the Project Board |
| Change control points | Use formal issue assessment and a Change Authority to approve changes within delegated tolerances |
| Change key inputs and outputs | Input Issue Log and Change Control Approach; output Approved Change Requests and Updated Configuration Records |
| Change practitioner application scenario | When a scope change is requested assess impact on Business Case and tolerances then recommend approval rejection or deferred implementation |
| Change theme purpose | Manage requests for change and handle unforeseen issues and configuration control during the project lifecycle |
| Configuration Management essentials | Maintain version control item status and access to configuration records to protect product integrity and support audits |
| Example of a risk response plan | Select avoid transfer mitigate or accept responses assign owners and include triggers and contingency actions in plans |
| Exception management workflow | When a tolerance is forecast to be exceeded prepare an Exception Report with impact forecast and proposed recovery plan for the Project Board |
| Integrating themes during stage planning | Ensure Business Case risks quality and change implications are reflected in stage plans and resourcing decisions |
| Organization control points and escalation path | Use Highlight Reports and Governance meetings to escalate role conflicts to the Project Board |
| Organization key inputs and outputs | Input Project Mandate and Stakeholder Register; output Project Organization Structure and Roles Description |
| Organization practitioner application scenario | When a supplier role is unclear assign a product owner and update the Project Organization Structure to fix accountability |
| Organization theme purpose | Define roles and responsibilities for decision making assurance and day to day management across the project |
| Plans control points | Use stage boundaries and tolerances to replan and approve plan changes |
| Plans key inputs and outputs | Input Project Brief and Business Case; output Project Plan Stage Plans and Team Plans |
| Plans practitioner application scenario | When time is constrained create a prioritized plan focusing on critical path items and minimum viable product delivery |
| Plans theme purpose | Provide the roadmap for delivery and control of the project through stages products and activities |
| Progress control points | Use tolerances and exception procedures at the stage boundary and project board meetings |
| Progress key inputs and outputs | Input Stage Plan and Checkpoint Reports; output Highlight Reports End Stage Report and Exception Reports |
| Progress practitioner application scenario | When progress stalls trigger a checkpoint review update forecasts and consider exception planning if tolerances are breached |
| Progress theme purpose | Monitor and control project performance against plan to ensure objectives are met and corrective action is taken when needed |
| Quality control points | Use Quality Reviews and Checkpoint Reports to confirm product quality before stage acceptance |
| Quality key inputs and outputs | Input Quality Management Approach and Product Descriptions; output Quality Register and Quality Records |
| Quality practitioner application scenario | If acceptance criteria are ambiguous update Product Descriptions and perform additional Reviews and Tests to reach agreement |
| Quality Register practical use | Track planned and completed quality activities results non conformances and corrective actions for audit and reporting |
| Quality theme purpose | Ensure products meet defined requirements and are fit for purpose through planned quality activities and controls |
| Risk control points | Review risks at stage boundaries and escalate high impact risks that exceed tolerance to the Project Board |
| Risk key inputs and outputs | Input Risk Management Approach and Issue Log; output Risk Register and Risk Response Actions |
| Risk practitioner application scenario | When a key supplier risk emerges assign a risk owner define mitigations and include contingency in the stage plan |
| Risk theme purpose | Identify assess and control uncertainty to maximize opportunities and minimize threats to the project objectives |
| Role of the Project Board in themes | Provide strategic direction approve the Business Case authorize stages and handle escalated exceptions |
| Role of the Project Manager in themes | Day to day delivery and control implement theme practices maintain registers and escalate when tolerances are forecast to be exceeded |
| Tailoring themes to project size guidance | Simplify documentation and governance for small low risk projects while preserving core controls for assurance and decision making |
| Using Highlight Reports effectively | Summarize stage progress issues and forecast deviations to keep the Project Board informed for timely decisions |
| Using Product Descriptions in Quality | Define acceptance criteria quality methods and responsibilities for each deliverable to guide testing and validation |
| Using the Risk Register in practice | Record causes impacts owners and responses and review it regularly to ensure actions are implemented and tracked |
Covers each PRINCE2 theme (e.g., Business Case, Risk, Quality), key inputs/outputs, control points, and how to apply theme requirements to real-world project situations at Practitioner level.