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Tailoring, Techniques & Exam Scenarios (PRINCE2 7 Practitioner) Flashcards
PRINCE2 7 Practitioner Flashcards
| Front | Back |
| Exam style question How to justify reducing documentation under exam constraints | Explain proportionality to risk highlight controls retained and show impact on governance |
| Exam style question How to present a tailored plan in a 15 minute exam answer | Show stage structure highlight key controls tolerances and trace to business case and risks |
| How do you create a Product Breakdown Structure | PBS decomposes the final product into component products and sub products |
| How do you handle an exception during a stage | Raise an exception report request decision and re plan or seek authorization |
| How do you tailor controls in PRINCE2 | Simplify or strengthen documentation reporting and checkpoint frequency to suit project complexity |
| How do you tailor governance in PRINCE2 | Adjust authority levels reporting frequency and decision points to match stakeholder needs |
| How do you tailor risk management | Change risk tolerance thresholds reporting frequency and ownership based on project exposure |
| How do you tailor roles and responsibilities | Combine split or add roles while ensuring accountability and clear delegation |
| How do you use an Issue Register | Record raise assess and track resolutions and decisions for issues |
| How does PRINCE2 support agile approaches | Tailor level of documentation controls and stage boundaries while maintaining principles |
| How is the Work Breakdown different from PBS | Work breakdown focuses on activities and tasks where PBS focuses on products |
| How to apply product based planning in a constrained exam time | Start with final product name key components and produce a simple PBS and high level plan |
| How to demonstrate continuous business justification when tailoring | Link each tailoring decision to business case impact and benefit realization |
| How to present a tailored risk response in an exam | State top risks chosen response owners and monitoring actions within tolerances |
| How to prioritize risks for attention | Rank by likelihood and impact then consider proximity and controllability |
| How to set tolerances for time cost and scope | Base tolerances on business tolerance appetite and control needs |
| How to show proportionality in exam answers | State risk based reasons list specific reductions and show retained controls and governance |
| How to tailor communication management | Adjust frequency audience format and escalation channels to stakeholder needs |
| How to tailor progress monitoring for remote teams | Use electronic checkpoint reports more frequent highlight exceptions and clarify responsibilities |
| How to tailor quality management | Adjust sampling methods frequency of checks and acceptance criteria to product risk |
| How to tailor stage boundaries | Adjust length and content of end stage assessments to complexity and decision needs |
| How to tailor team focus in supplier environments | Clarify acceptance criteria enforce quality gates and set supplier performance measures |
| How to use time boxed scenarios in exam practice | Set timer write a concise plan and justify tailoring decisions referencing principles and themes |
| List key dimensions to consider when tailoring | Project size complexity risk corporate culture and regulatory environment |
| Name two risk analysis techniques | Probability impact assessment and qualitative scoring |
| Scenario prompt High regulatory oversight What technique focus in 5 minutes | Strengthen quality assurance increase traceability enhance documentation and assign compliance owner |
| Scenario prompt New supplier joins mid project What steps in 5 minutes | Update PID revise roles update quality and risk registers and adjust stage plan |
| Scenario prompt Small internal IT project What changes to PRINCE2 should you propose | Combine roles reduce reporting formalize acceptance criteria and use lighter risk registers |
| Scenario prompt Tight deadline large scope What tailoring would you apply in 10 minutes | Prioritize minimum viable deliverables tighten stage control reduce documentation and increase stakeholder touch points |
| What are the main stages of product based planning | Identify products define product descriptions create product breakdown structure and construct a network |
| What does tailoring mean in PRINCE2 Practitioner | Adjusting PRINCE2 to project scale complexity and context while retaining the seven principles |
| What is a configuration item in PRINCE2 | Any product version or component subject to configuration management |
| What is a Lessons Log | Tool capturing learning during the project to improve current and future delivery |
| What is a Product Description | Specification of purpose quality criteria acceptance criteria and required effort for a product |
| What is a Quality Register | Tool to record quality management actions quality methods and responsible roles |
| What is a risk assessment in PRINCE2 | Identification analysis and evaluation of threats and opportunities to objectives |
| What is a Work Package | Set of related tasks delegated to a team to produce specified products within constraints |
| What is an exception in PRINCE2 | When tolerances are forecast to be exceeded that requires escalation to next management level |
| What is an issue in PRINCE2 | Any unplanned event or concern affecting project objectives that requires action |
| What is management by exception | Delegating day to day control within defined tolerances while escalating variances |
| What is management by stages | Dividing the project into manageable time bound phases for control and review |
| What is product based planning | A technique that starts with defining final products and works backwards to activities and resources |
| What is the business case role in tailoring | Use business case robustness to set reporting intensity and justification thresholds |
| What is the use of checkpoints in tailoring | Use checkpoints to provide work package progress assurance without heavy formal reporting |
| What must be preserved when tailoring PRINCE2 | The seven principles must be maintained even when controls are adjusted |
| When might you combine or shorten stages | In small low risk projects or when deliverable tempo demands rapid delivery |
| When should tailoring be applied | From project mandate through initiation and reviewed at each management stage boundary |
| When to apply exception planning | When tolerances will be exceeded or when corrective actions need higher level approval |
Practitioner-focused deck on tailoring PRINCE2 to project context, common techniques (e.g., product-based planning, risk assessment), plus short scenario prompts to practice applying guidance under exam constraints.