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Roles, Responsibilities & Management Products (PRINCE2 7 Practitioner) Flashcards
PRINCE2 7 Practitioner Flashcards
| Front | Back |
| Give an example of RACI for delivering a work package | Team Manager Responsible Project Manager Accountable Project Assurance Consulted User Representative Informed Project Board |
| What does a Team Manager do | Manages the delivery of assigned work packages and ensures products are created to quality criteria |
| What does RACI stand for | Responsible Accountable Consulted Informed |
| What does the Executive do | Provides business leadership ensures value for money and is answerable for benefits and overall success |
| What does the Senior Supplier do | Represents the suppliers and ensures that solutions are feasible and can be supplied within constraints |
| What is a Checkpoint Report | Report from Team Manager to Project Manager detailing progress and issues for specific work packages |
| What is a Highlight Report | Periodic report from the Project Manager to the Project Board summarizing progress and issues |
| What is a Product Description | Defines the purpose composition quality criteria and acceptance method for a product |
| What is a Project Plan | Presents how objectives will be delivered defines time cost scope and major controls for the project |
| What is a Project Product Description | Defines the project's final product acceptance criteria purpose and who will use it |
| What is a Stage Plan | More detailed plan for a single stage that guides day to day stage delivery and monitoring |
| What is a Team Plan | Plan used by the team to manage production of products and to estimate resource needs |
| What is a Work Package | Document that specifies products quality criteria timescales and tolerances for a team to deliver |
| What is an Exception Report | Produced when tolerances are forecast to be exceeded proposing corrective action or escalation |
| What is Project Assurance | Independent oversight of project performance and products to protect stakeholder interests |
| What is Project Support | Provides administrative help configuration control and support tools to the project manager and team |
| What is the Benefits Management Approach | Describes how benefits will be measured tracked and realized after project closure |
| What is the Business Case | Presents rationale costs benefits risks and timescales and justifies the project investment |
| What is the Change Authority | Delegated role to approve changes within set limits to speed up change control decisions |
| What is the Change Control Approach | Defines how changes are identified assessed authorized and implemented during the project |
| What is the Communication Management Approach | Outlines stakeholder information needs frequency channels and responsibilities for communications |
| What is the Configuration Item Record | Tracks configuration items status history and version control for product integrity |
| What is the End Project Report | Summarizes overall project performance outcomes benefits achieved and lessons for future projects |
| What is the End Stage Report | Provides stage performance assessment and recommends whether to continue to the next stage |
| What is the Issue Log | Record of requests problems and changes and the actions taken to resolve them |
| What is the Lessons Log | Records lessons learned for use during the project and for future projects improvement |
| What is the Project Initiation Documentation PID | PID compiles Business Case plan controls organization and baselines to authorize project execution |
| What is the Project Manager responsible for | Day to day management of the project plans controls risks issues quality and reports to the Project Board |
| What is the purpose of the Daily Log | Used by the Project Manager to record informal issues actions and day to day decisions |
| What is the Quality Management Approach | Describes quality methods acceptance criteria and responsibilities to ensure fitness for purpose |
| What is the Quality Register | Lists planned quality activities and records results to demonstrate product acceptance |
| What is the Risk Register | Log of identified risks their assessments and planned responses to manage uncertainty |
| What is the role of the Project Board | Owns the project and is accountable for investment decisions approves major plans and sets tolerances |
| What is the role of the Senior User | Represents user needs and acceptance ensures the project will meet user requirements and realise benefits |
| Who approves exception plans | The Project Board approves exception plans when tolerances are forecast to be exceeded |
| Who is accountable for the Business Case | The Project Board owns and is accountable for the Business Case and benefits justification |
| Who is responsible for product delivery | Team Managers are responsible for delivering products to the quality expectations in their work packages |
| Who is responsible for quality assurance | Project Assurance monitors and verifies quality independent of the delivery team |
| Why are tolerances important | They allow delegated control and define limits of variance that avoid unnecessary escalation |
| Why does the PID matter | It establishes the baseline for authority scope and control and provides a single source of project information |
| Why is risk management key | Proactive risk management reduces threats increases opportunities and protects delivery of objectives |
| Why is the Business Case important | It drives decisions and determines whether the project should start continue or close |
| Why maintain baselines | Baselines provide controlled reference points for scope time cost and configuration to manage change |
Focuses on project board and team roles, accountability, RACI-type interactions, and the main management products (plans, logs, reports), including what each product contains and why it matters.