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Processes and Workflow (PRINCE2 7 Practitioner) Flashcards
PRINCE2 7 Practitioner Flashcards
| Front | Back |
| Define Managing Product Delivery objective | Ensure products are created and delivered to agreed quality time and cost |
| Exam tip How to recall process responsibilities quickly | Remember who owns decisions Project Board owns direction Project Manager controls stages Team Manager delivers products |
| How are tolerances used in PRINCE2 | Set limits for time cost scope risk and quality allowing management without escalation within tolerances |
| Key activities in Controlling a Stage | Authorize work packages review progress manage issues escalate to board and report via highlight reports |
| Key activities in Starting Up a Project | Appoint executive and project manager capture lessons create project brief and prepare initiation stage plan |
| List the seven PRINCE2 processes in logical sequence | Starting Up a Project Directing a Project Initiating a Project Controlling a Stage Managing Product Delivery Managing a Stage Boundary Closing a Project |
| Name the key contents of the PID | Business Case Project Plan Risk and Quality approaches Controls and Baseline |
| Role of the Change Authority | Authorize changes within delegated tolerances and decide on requests for change |
| Typical flow for a Work Package Start to Finish | Created in Controlling a Stage delegated to Managing Product Delivery executed returned and accepted |
| What are the outputs of Managing a Stage Boundary | Updated Project Plan Stage Plan End Stage Report and recommendation to board |
| What are the project board decision points during the project | Authorize initiation authorize each stage give ad hoc direction and authorise closure |
| What decision does the Project Board make after Starting Up a Project | Authorize initiation or reject the project |
| What decision does the Project Board make at project closure | Accept project deliverables or request follow up work and formally close the project |
| What does the Project Board need to review when authorizing a new stage | Business Case End Stage Report and updated Project Plan with tolerances |
| What is a Highlight Report | Periodic summary for the Project Board of progress issues and forecasted stage status |
| What is a Work Package | Specification of products activities and tolerances delegated to a team manager |
| What is an Exception and when is it escalated | When tolerances are forecast to be exceeded the issue becomes an exception and is escalated to the board |
| What is configuration management role | Control of product versions baselines and records held in the Configuration Item Records |
| What is the format and purpose of an Issue Register | Record and track reported issues and decisions including change requests and risks |
| What is the main objective of Initiating a Project | Establish solid foundations for the project in a PID including Business Case and controls |
| What is the objective of Closing a Project | Confirm acceptance of products evaluate outcomes capture lessons and close the project formally |
| What is the objective of Controlling a Stage | Manage day to day delivery within a stage to keep the project on track |
| What is the objective of Starting Up a Project | Ensure a valid and viable project brief exists and appoint key roles so the project can be initiated |
| What is the process sequence when a team completes a Work Package | Team Manager hands over products to Project Manager who updates registers and reports to board |
| What is the purpose of Directing a Project | Provide overall direction and authorize project initiation authorise stages and project closure |
| What is the purpose of the Lessons Log | Capture lessons during project for use in current and future projects to improve performance |
| What management products flow from Initiating a Project to Controlling a Stage | PID Project Plan and initial Risk Register |
| What triggers a Stage Boundary process | End of a management stage and need to plan next stage or request project closure |
| What triggers Directing a Project interactions | Requests for authorisation stage end exceptions and initiation and closure approvals |
| When is an End Stage Report produced | At the end of each management stage to inform decision on next stage |
| Where is the Business Case maintained and updated | The Project Manager maintains the Business Case with changes approved by the Project Board |
| Which process creates the End Stage Report | Managing a Stage Boundary produces the End Stage Report to inform the board |
| Which process handles quality checking and acceptance of products | Managing Product Delivery performs quality checks and hands over products to project manager |
| Who appoints team managers and defines work packages | Project Manager issues Work Packages to Team Managers and monitors delivery |
| Who is responsible for overall project investment decision | Project Board Executive role holds ultimate accountability for Business Case |
| Who produces the Stage Plan and who approves it | Project Manager produces Stage Plan Project Board approves or requests changes |
Maps the seven PRINCE2 processes, their objectives, key activities, decision points, and typical management product flows to help you recall process responsibilities and sequence under exam conditions.