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PRINCE2 7 Principles (Foundation) Flashcards
PRINCE2 7 Foundation Flashcards
| Front | Back |
| Continued Business Justification definition | Project must have and maintain valid justification for investment throughout its life |
| Defined Roles and Responsibilities definition | Establish clear accountabilities and authorities for board managers teams and stakeholders |
| Focus on Products definition | Define and agree required products outputs and acceptance criteria to ensure quality and customer focus |
| How to apply Continued Business Justification | Review and update business case at key points and stop or modify project if justification is no longer valid |
| How to apply Defined Roles | Create and agree roles such as project board project manager and team manager and define tolerances and reporting lines |
| How to apply Focus on Products | Use product descriptions and product based planning to clarify scope and measure quality against acceptance criteria |
| How to apply Learn from Experience | Document lessons at start and end of stages hold regular reviews and integrate lessons into plans and controls |
| How to apply Manage by Exception | Set time cost quality scope risk and benefit tolerances and report exceptions to the project board |
| How to apply Manage by Stages | Break project into stages with stage plans and stage gates for board evaluation and approval before proceeding |
| How to apply Tailor to Suit the Project | Adjust roles artifacts quality controls and management frequency while keeping core principles intact |
| Learn from Experience definition | Use lessons from past projects and during the project to avoid repeating mistakes and to improve performance |
| Manage by Exception definition | Define tolerances and empower managers to operate within them while escalating only significant exceptions to higher authority |
| Manage by Stages definition | Plan execute and control the project in manageable stages to facilitate review and decision making |
| Scenario Continued Business Justification | Market demand drops during development so project board revalidates benefits and decides to reduce scope to restore viability |
| Scenario Defined Roles | Ambiguity caused delays so clarifying the decision authority sped approvals and reduced rework |
| Scenario Focus on Products | Team prioritized building agreed product features resulting in clear acceptance and fewer change requests |
| Scenario Learn from Experience | A repeated defect was found so team updates checklists and quality criteria to prevent recurrence |
| Scenario Manage by Exception | Project manager exceeded cost tolerance so escalated to project board for decision while routine adjustments continued |
| Scenario Manage by Stages | After a stage review risks increased so project board paused to request a revised plan before the next stage |
| Scenario Tailor to Suit the Project | For a small short project governance was simplified with lighter paperwork and weekly check ins to speed delivery |
| Tailor to Suit the Project definition | Adapt PRINCE2 themes processes and controls to the size complexity and risk of the specific project |
Covers the seven guiding principles of PRINCE2 7: what each principle means, how to apply them, and example scenarios highlighting principle-driven decisions.