PMP Project Management Processes and Knowledge Areas Flashcards

AcronymDefinition
Initiating Process GroupProcesses performed to define a new project or phase by obtaining authorization
Planning Process GroupProcesses required to establish the scope, objectives, and course of action
Executing Process GroupProcesses performed to complete the work defined in the project management plan
Monitoring and Controlling Process GroupProcesses required to track, review, and regulate the project
Closing Process GroupProcesses performed to finalize all activities across all Process Groups
Integration ManagementEnsuring that the various elements of the project are properly coordinated
Scope ManagementEnsuring the project includes all the work required, and only the work required
Time ManagementEnsuring timely completion of the project
Cost ManagementPlanning, estimating, budgeting, and controlling costs
Quality ManagementDetermining quality policies, objectives, and responsibilities
Human Resource ManagementOrganizing, managing, and leading the project team
Communications ManagementEnsuring timely and appropriate generation, collection, distribution, and disposition of project information
Risk ManagementIdentifying, analyzing, and responding to project risks
Procurement ManagementAcquiring goods and services from outside the performing organization
Stakeholder ManagementIdentifying all people or organizations impacted by the project
Project CharterA document issued by the project initiator or sponsor
Project Management PlanThe document that describes how the project will be executed, monitored, and controlled
Work Breakdown Structure (WBS)A hierarchical decomposition of the total scope of work to accomplish the project objectives
Critical Path Method (CPM)A schedule network analysis technique
Earned Value Management (EVM)A methodology that combines scope, schedule, and resource measurements
Risk RegisterA document in which the results of risk analysis and risk response planning are recorded
Stakeholder RegisterA project document including the identification, assessment, and classification of project stakeholders
SWOT AnalysisA technique to identify Strengths, Weaknesses, Opportunities, and Threats
Fishbone DiagramA visual identification of many potential causes of a problem
PERT ChartA project management tool used to schedule, organize, and coordinate tasks
Gantt ChartA type of bar chart that illustrates a project schedule
RACI MatrixA matrix that shows the Responsibility, Accountability, Consultation, and Informed statuses for tasks
Change Control Board (CCB)A group that reviews, evaluates, approves, delays, or rejects changes to the project
Lessons LearnedKnowledge gained during a project which shows how project events were addressed
Kickoff MeetingThe first meeting with the project team and the client
Scope BaselineThe approved version of a scope statement, WBS, and WBS dictionary
Cost BaselineThe approved version of the project budget
Schedule BaselineThe approved version of the project schedule
Quality AssuranceThe process of auditing the quality requirements and results
Quality ControlThe process of monitoring and recording results of executing quality activities
Performance ReportingCollecting and distributing performance information
Project SponsorA person or group who provides resources and support for the project
Project Scope StatementThe description of the project scope, major deliverables, assumptions, and constraints
Project ManagerThe person assigned by the performing organization to achieve the project objectives
Project TeamThe group of individuals performing the work of the project
Risk MitigationReducing the impact of a risk event by reducing the probability of its occurrence
Risk AcceptanceA risk response strategy that involves acknowledging the risk and not taking any action unless it occurs
Risk TransferShifting the impact of a risk to a third party
Risk AvoidanceChanging the project plan to eliminate the risk
Project MilestonesSignificant points or events in the project schedule
FloatThe amount of time that a task in a project network can be delayed without causing a delay to subsequent tasks
Triple ConstraintThe balance of the project\s scope, schedule, and cost
Project GovernanceThe framework within which project decisions are made
Product ScopeThe features and functions that characterize a product
Project LifecycleThe series of phases that a project goes through from initiation to closure
Project PhasesDivisions within a project where extra control is needed to manage the completion of a major deliverable
Assumption LogA document that records all project assumptions and constraints
Issue LogA project document where all issues are recorded and tracked
Change LogA comprehensive list of changes submitted during the project and their status
Project BudgetThe total amount of authorized financial resources for the project
Project ScheduleThe planned dates for performing activities and the planned dates for meeting milestones
Resource Breakdown Structure (RBS)A hierarchical representation of resources by category and type
Responsibility Assignment Matrix (RAM)A grid that shows the project resources assigned to each work package
Scope CreepThe uncontrolled expansion to product or project scope without adjustments to time, cost, and resources
Stakeholder AnalysisA technique used to identify the interests and influence of various stakeholders
Feasibility StudyAn assessment of the practicality of a proposed plan or project
Cost-Benefit AnalysisA process by which business decisions are analyzed as benefits vs. costs
Monte Carlo SimulationA process that generates hundreds or thousands of probable performance outcomes
Risk Probability and Impact MatrixA grid for mapping the probability of each risk occurrence and its impact on project objectives
Variance AnalysisThe comparison of planned project results with actual project results
Communication PlanA document that outlines the communication goals and strategies
Contract ManagementThe process of managing contract creation, execution, and analysis
DeliverableAny unique and verifiable product, result, or capability to perform a service
Project DashboardA visual representation of the project’s progress and performance
Key Performance Indicators (KPIs)Quantifiable measures used to evaluate the success of an organization or project
Decision Tree AnalysisA diagramming technique used to select the best course of action in situations with uncertain outcomes
Cost EstimationThe process of forecasting the financial resources needed for a project
Project TimelineA graphical representation of a chronological sequence of project events
Resource AllocationAssigning available resources in an efficient manner
Project Portfolio ManagementThe centralized management of one or more portfolios to achieve strategic objectives
Program ManagementThe process of managing multiple related projects
Earned Value (EV)The measure of work performed expressed in terms of the budget authorized for that work
Actual Cost (AC)The realized cost incurred for the work performed
Planned Value (PV)The authorized budget assigned to scheduled work
Scope VerificationThe process of formalizing acceptance of the completed project deliverables
Front
Performance Reporting
Click the card to flip
Back
Collecting and distributing performance information
Front
Risk Mitigation
Back
Reducing the impact of a risk event by reducing the probability of its occurrence
Front
Scope Baseline
Back
The approved version of a scope statement, WBS, and WBS dictionary
Front
Quality Assurance
Back
The process of auditing the quality requirements and results
Front
Project Dashboard
Back
A visual representation of the project’s progress and performance
Front
Risk Avoidance
Back
Changing the project plan to eliminate the risk
Front
Fishbone Diagram
Back
A visual identification of many potential causes of a problem
Front
Critical Path Method (CPM)
Back
A schedule network analysis technique
Front
Planning Process Group
Back
Processes required to establish the scope, objectives, and course of action
Front
Contract Management
Back
The process of managing contract creation, execution, and analysis
Front
Assumption Log
Back
A document that records all project assumptions and constraints
Front
Decision Tree Analysis
Back
A diagramming technique used to select the best course of action in situations with uncertain outcomes
Front
Integration Management
Back
Ensuring that the various elements of the project are properly coordinated
Front
Risk Management
Back
Identifying, analyzing, and responding to project risks
Front
Scope Creep
Back
The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources
Front
Product Scope
Back
The features and functions that characterize a product
Front
Stakeholder Register
Back
A project document including the identification, assessment, and classification of project stakeholders
Front
Monte Carlo Simulation
Back
A process that generates hundreds or thousands of probable performance outcomes
Front
Kickoff Meeting
Back
The first meeting with the project team and the client
Front
Deliverable
Back
Any unique and verifiable product, result, or capability to perform a service
Front
Lessons Learned
Back
Knowledge gained during a project which shows how project events were addressed
Front
Resource Allocation
Back
Assigning available resources in an efficient manner
Front
Change Log
Back
A comprehensive list of changes submitted during the project and their status
Front
Earned Value (EV)
Back
The measure of work performed expressed in terms of the budget authorized for that work
Front
Program Management
Back
The process of managing multiple related projects
Front
Risk Acceptance
Back
A risk response strategy that involves acknowledging the risk and not taking any action unless it occurs
Front
Triple Constraint
Back
The balance of the project\s scope, schedule, and cost
Front
Human Resource Management
Back
Organizing, managing, and leading the project team
Front
Stakeholder Management
Back
Identifying all people or organizations impacted by the project
Front
Issue Log
Back
A project document where all issues are recorded and tracked
Front
Project Portfolio Management
Back
The centralized management of one or more portfolios to achieve strategic objectives
Front
Project Lifecycle
Back
The series of phases that a project goes through from initiation to closure
Front
Project Management Plan
Back
The document that describes how the project will be executed, monitored, and controlled
Front
Communication Plan
Back
A document that outlines the communication goals and strategies
Front
Initiating Process Group
Back
Processes performed to define a new project or phase by obtaining authorization
Front
Project Budget
Back
The total amount of authorized financial resources for the project
Front
Project Sponsor
Back
A person or group who provides resources and support for the project
Front
Project Milestones
Back
Significant points or events in the project schedule
Front
Gantt Chart
Back
A type of bar chart that illustrates a project schedule
Front
Schedule Baseline
Back
The approved version of the project schedule
Front
Stakeholder Analysis
Back
A technique used to identify the interests and influence of various stakeholders
Front
Quality Management
Back
Determining quality policies, objectives, and responsibilities
Front
Quality Control
Back
The process of monitoring and recording results of executing quality activities
Front
Project Governance
Back
The framework within which project decisions are made
Front
Cost Baseline
Back
The approved version of the project budget
Front
Project Schedule
Back
The planned dates for performing activities and the planned dates for meeting milestones
Front
Cost Estimation
Back
The process of forecasting the financial resources needed for a project
Front
Float
Back
The amount of time that a task in a project network can be delayed without causing a delay to subsequent tasks
Front
Responsibility Assignment Matrix (RAM)
Back
A grid that shows the project resources assigned to each work package
Front
Monitoring and Controlling Process Group
Back
Processes required to track, review, and regulate the project
Front
Procurement Management
Back
Acquiring goods and services from outside the performing organization
Front
Project Scope Statement
Back
The description of the project scope, major deliverables, assumptions, and constraints
Front
PERT Chart
Back
A project management tool used to schedule, organize, and coordinate tasks
Front
Project Manager
Back
The person assigned by the performing organization to achieve the project objectives
Front
Key Performance Indicators (KPIs)
Back
Quantifiable measures used to evaluate the success of an organization or project
Front
Time Management
Back
Ensuring timely completion of the project
Front
Project Team
Back
The group of individuals performing the work of the project
Front
Project Charter
Back
A document issued by the project initiator or sponsor
Front
Executing Process Group
Back
Processes performed to complete the work defined in the project management plan
Front
Feasibility Study
Back
An assessment of the practicality of a proposed plan or project
Front
Communications Management
Back
Ensuring timely and appropriate generation, collection, distribution, and disposition of project information
Front
Closing Process Group
Back
Processes performed to finalize all activities across all Process Groups
Front
Planned Value (PV)
Back
The authorized budget assigned to scheduled work
Front
Cost Management
Back
Planning, estimating, budgeting, and controlling costs
Front
SWOT Analysis
Back
A technique to identify Strengths, Weaknesses, Opportunities, and Threats
Front
Project Phases
Back
Divisions within a project where extra control is needed to manage the completion of a major deliverable
Front
Work Breakdown Structure (WBS)
Back
A hierarchical decomposition of the total scope of work to accomplish the project objectives
Front
Resource Breakdown Structure (RBS)
Back
A hierarchical representation of resources by category and type
Front
Project Timeline
Back
A graphical representation of a chronological sequence of project events
Front
Variance Analysis
Back
The comparison of planned project results with actual project results
Front
Cost-Benefit Analysis
Back
A process by which business decisions are analyzed as benefits vs. costs
Front
Change Control Board (CCB)
Back
A group that reviews, evaluates, approves, delays, or rejects changes to the project
Front
Risk Transfer
Back
Shifting the impact of a risk to a third party
Front
Scope Verification
Back
The process of formalizing acceptance of the completed project deliverables
Front
Scope Management
Back
Ensuring the project includes all the work required, and only the work required
Front
Earned Value Management (EVM)
Back
A methodology that combines scope, schedule, and resource measurements
Front
Risk Register
Back
A document in which the results of risk analysis and risk response planning are recorded
Front
RACI Matrix
Back
A matrix that shows the Responsibility, Accountability, Consultation, and Informed statuses for tasks
Front
Risk Probability and Impact Matrix
Back
A grid for mapping the probability of each risk occurrence and its impact on project objectives
Front
Actual Cost (AC)
Back
The realized cost incurred for the work performed
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