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PMP Project Management Processes and Knowledge Areas Flashcards
Identifying, analyzing, and responding to project risks
A schedule network analysis technique
Kickoff Meeting
The first meeting with the project team and the client
Ensuring the project includes all the work required, and only the work required
Risk Management
Ensuring that the various elements of the project are properly coordinated
Integration Management
RACI Matrix
Scope Management
A matrix that shows the Responsibility, Accountability, Consultation, and Informed statuses for tasks
Critical Path Method (CPM)
| Front | Back |
| Actual Cost (AC) | The realized cost incurred for the work performed |
| Assumption Log | A document that records all project assumptions and constraints |
| Change Control Board (CCB) | A group that reviews, evaluates, approves, delays, or rejects changes to the project |
| Change Log | A comprehensive list of changes submitted during the project and their status |
| Closing Process Group | Processes performed to finalize all activities across all Process Groups |
| Communication Plan | A document that outlines the communication goals and strategies |
| Communications Management | Ensuring timely and appropriate generation, collection, distribution, and disposition of project information |
| Contract Management | The process of managing contract creation, execution, and analysis |
| Cost Baseline | The approved version of the project budget |
| Cost Estimation | The process of forecasting the financial resources needed for a project |
| Cost Management | Planning, estimating, budgeting, and controlling costs |
| Cost-Benefit Analysis | A process by which business decisions are analyzed as benefits vs. costs |
| Critical Path Method (CPM) | A schedule network analysis technique |
| Decision Tree Analysis | A diagramming technique used to select the best course of action in situations with uncertain outcomes |
| Deliverable | Any unique and verifiable product, result, or capability to perform a service |
| Earned Value (EV) | The measure of work performed expressed in terms of the budget authorized for that work |
| Earned Value Management (EVM) | A methodology that combines scope, schedule, and resource measurements |
| Executing Process Group | Processes performed to complete the work defined in the project management plan |
| Feasibility Study | An assessment of the practicality of a proposed plan or project |
| Fishbone Diagram | A visual identification of many potential causes of a problem |
| Float | The amount of time that a task in a project network can be delayed without causing a delay to subsequent tasks |
| Gantt Chart | A type of bar chart that illustrates a project schedule |
| Human Resource Management | Organizing, managing, and leading the project team |
| Initiating Process Group | Processes performed to define a new project or phase by obtaining authorization |
| Integration Management | Ensuring that the various elements of the project are properly coordinated |
| Issue Log | A project document where all issues are recorded and tracked |
| Key Performance Indicators (KPIs) | Quantifiable measures used to evaluate the success of an organization or project |
| Kickoff Meeting | The first meeting with the project team and the client |
| Lessons Learned | Knowledge gained during a project which shows how project events were addressed |
| Monitoring and Controlling Process Group | Processes required to track, review, and regulate the project |
| Monte Carlo Simulation | A process that generates hundreds or thousands of probable performance outcomes |
| Performance Reporting | Collecting and distributing performance information |
| PERT Chart | A project management tool used to schedule, organize, and coordinate tasks |
| Planned Value (PV) | The authorized budget assigned to scheduled work |
| Planning Process Group | Processes required to establish the scope, objectives, and course of action |
| Procurement Management | Acquiring goods and services from outside the performing organization |
| Product Scope | The features and functions that characterize a product |
| Program Management | The process of managing multiple related projects |
| Project Budget | The total amount of authorized financial resources for the project |
| Project Charter | A document issued by the project initiator or sponsor |
| Project Dashboard | A visual representation of the project’s progress and performance |
| Project Governance | The framework within which project decisions are made |
| Project Lifecycle | The series of phases that a project goes through from initiation to closure |
| Project Management Plan | The document that describes how the project will be executed, monitored, and controlled |
| Project Manager | The person assigned by the performing organization to achieve the project objectives |
| Project Milestones | Significant points or events in the project schedule |
| Project Phases | Divisions within a project where extra control is needed to manage the completion of a major deliverable |
| Project Portfolio Management | The centralized management of one or more portfolios to achieve strategic objectives |
| Project Schedule | The planned dates for performing activities and the planned dates for meeting milestones |
| Project Scope Statement | The description of the project scope, major deliverables, assumptions, and constraints |
| Project Sponsor | A person or group who provides resources and support for the project |
| Project Team | The group of individuals performing the work of the project |
| Project Timeline | A graphical representation of a chronological sequence of project events |
| Quality Assurance | The process of auditing the quality requirements and results |
| Quality Control | The process of monitoring and recording results of executing quality activities |
| Quality Management | Determining quality policies, objectives, and responsibilities |
| RACI Matrix | A matrix that shows the Responsibility, Accountability, Consultation, and Informed statuses for tasks |
| Resource Allocation | Assigning available resources in an efficient manner |
| Resource Breakdown Structure (RBS) | A hierarchical representation of resources by category and type |
| Responsibility Assignment Matrix (RAM) | A grid that shows the project resources assigned to each work package |
| Risk Acceptance | A risk response strategy that involves acknowledging the risk and not taking any action unless it occurs |
| Risk Avoidance | Changing the project plan to eliminate the risk |
| Risk Management | Identifying, analyzing, and responding to project risks |
| Risk Mitigation | Reducing the impact of a risk event by reducing the probability of its occurrence |
| Risk Probability and Impact Matrix | A grid for mapping the probability of each risk occurrence and its impact on project objectives |
| Risk Register | A document in which the results of risk analysis and risk response planning are recorded |
| Risk Transfer | Shifting the impact of a risk to a third party |
| Schedule Baseline | The approved version of the project schedule |
| Scope Baseline | The approved version of a scope statement, WBS, and WBS dictionary |
| Scope Creep | The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources |
| Scope Management | Ensuring the project includes all the work required, and only the work required |
| Scope Verification | The process of formalizing acceptance of the completed project deliverables |
| Stakeholder Analysis | A technique used to identify the interests and influence of various stakeholders |
| Stakeholder Management | Identifying all people or organizations impacted by the project |
| Stakeholder Register | A project document including the identification, assessment, and classification of project stakeholders |
| SWOT Analysis | A technique to identify Strengths, Weaknesses, Opportunities, and Threats |
| Time Management | Ensuring timely completion of the project |
| Triple Constraint | The balance of the project\s scope, schedule, and cost |
| Variance Analysis | The comparison of planned project results with actual project results |
| Work Breakdown Structure (WBS) | A hierarchical decomposition of the total scope of work to accomplish the project objectives |
Front
Triple Constraint
Click the card to flip
Back
The balance of the project\s scope, schedule, and cost
Front
Project Scope Statement
Back
The description of the project scope, major deliverables, assumptions, and constraints
Front
Responsibility Assignment Matrix (RAM)
Back
A grid that shows the project resources assigned to each work package
Front
RACI Matrix
Back
A matrix that shows the Responsibility, Accountability, Consultation, and Informed statuses for tasks
Front
Integration Management
Back
Ensuring that the various elements of the project are properly coordinated
Front
Stakeholder Management
Back
Identifying all people or organizations impacted by the project
Front
Schedule Baseline
Back
The approved version of the project schedule
Front
Initiating Process Group
Back
Processes performed to define a new project or phase by obtaining authorization
Front
Cost-Benefit Analysis
Back
A process by which business decisions are analyzed as benefits vs. costs
Front
Risk Mitigation
Back
Reducing the impact of a risk event by reducing the probability of its occurrence
Front
Deliverable
Back
Any unique and verifiable product, result, or capability to perform a service
Front
Key Performance Indicators (KPIs)
Back
Quantifiable measures used to evaluate the success of an organization or project
Front
Resource Breakdown Structure (RBS)
Back
A hierarchical representation of resources by category and type
Front
Resource Allocation
Back
Assigning available resources in an efficient manner
Front
Risk Probability and Impact Matrix
Back
A grid for mapping the probability of each risk occurrence and its impact on project objectives
Front
Stakeholder Analysis
Back
A technique used to identify the interests and influence of various stakeholders
Front
Human Resource Management
Back
Organizing, managing, and leading the project team
Front
Project Management Plan
Back
The document that describes how the project will be executed, monitored, and controlled
Front
Work Breakdown Structure (WBS)
Back
A hierarchical decomposition of the total scope of work to accomplish the project objectives
Front
Cost Estimation
Back
The process of forecasting the financial resources needed for a project
Front
Quality Management
Back
Determining quality policies, objectives, and responsibilities
Front
Cost Baseline
Back
The approved version of the project budget
Front
Cost Management
Back
Planning, estimating, budgeting, and controlling costs
Front
Quality Assurance
Back
The process of auditing the quality requirements and results
Front
Monitoring and Controlling Process Group
Back
Processes required to track, review, and regulate the project
Front
Monte Carlo Simulation
Back
A process that generates hundreds or thousands of probable performance outcomes
Front
Scope Baseline
Back
The approved version of a scope statement, WBS, and WBS dictionary
Front
Project Team
Back
The group of individuals performing the work of the project
Front
Earned Value (EV)
Back
The measure of work performed expressed in terms of the budget authorized for that work
Front
Project Portfolio Management
Back
The centralized management of one or more portfolios to achieve strategic objectives
Front
Risk Register
Back
A document in which the results of risk analysis and risk response planning are recorded
Front
Planned Value (PV)
Back
The authorized budget assigned to scheduled work
Front
Program Management
Back
The process of managing multiple related projects
Front
Scope Creep
Back
The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources
Front
Scope Verification
Back
The process of formalizing acceptance of the completed project deliverables
Front
Product Scope
Back
The features and functions that characterize a product
Front
Risk Acceptance
Back
A risk response strategy that involves acknowledging the risk and not taking any action unless it occurs
Front
Project Phases
Back
Divisions within a project where extra control is needed to manage the completion of a major deliverable
Front
Change Log
Back
A comprehensive list of changes submitted during the project and their status
Front
Performance Reporting
Back
Collecting and distributing performance information
Front
Project Budget
Back
The total amount of authorized financial resources for the project
Front
Project Charter
Back
A document issued by the project initiator or sponsor
Front
Scope Management
Back
Ensuring the project includes all the work required, and only the work required
Front
Issue Log
Back
A project document where all issues are recorded and tracked
Front
Contract Management
Back
The process of managing contract creation, execution, and analysis
Front
Decision Tree Analysis
Back
A diagramming technique used to select the best course of action in situations with uncertain outcomes
Front
Communication Plan
Back
A document that outlines the communication goals and strategies
Front
Project Lifecycle
Back
The series of phases that a project goes through from initiation to closure
Front
Gantt Chart
Back
A type of bar chart that illustrates a project schedule
Front
Float
Back
The amount of time that a task in a project network can be delayed without causing a delay to subsequent tasks
Front
Project Milestones
Back
Significant points or events in the project schedule
Front
Project Timeline
Back
A graphical representation of a chronological sequence of project events
Front
Risk Management
Back
Identifying, analyzing, and responding to project risks
Front
Fishbone Diagram
Back
A visual identification of many potential causes of a problem
Front
Stakeholder Register
Back
A project document including the identification, assessment, and classification of project stakeholders
Front
Variance Analysis
Back
The comparison of planned project results with actual project results
Front
Lessons Learned
Back
Knowledge gained during a project which shows how project events were addressed
Front
Project Governance
Back
The framework within which project decisions are made
Front
Project Schedule
Back
The planned dates for performing activities and the planned dates for meeting milestones
Front
Change Control Board (CCB)
Back
A group that reviews, evaluates, approves, delays, or rejects changes to the project
Front
Assumption Log
Back
A document that records all project assumptions and constraints
Front
SWOT Analysis
Back
A technique to identify Strengths, Weaknesses, Opportunities, and Threats
Front
Risk Transfer
Back
Shifting the impact of a risk to a third party
Front
Closing Process Group
Back
Processes performed to finalize all activities across all Process Groups
Front
Kickoff Meeting
Back
The first meeting with the project team and the client
Front
Procurement Management
Back
Acquiring goods and services from outside the performing organization
Front
Project Sponsor
Back
A person or group who provides resources and support for the project
Front
PERT Chart
Back
A project management tool used to schedule, organize, and coordinate tasks
Front
Communications Management
Back
Ensuring timely and appropriate generation, collection, distribution, and disposition of project information
Front
Risk Avoidance
Back
Changing the project plan to eliminate the risk
Front
Earned Value Management (EVM)
Back
A methodology that combines scope, schedule, and resource measurements
Front
Feasibility Study
Back
An assessment of the practicality of a proposed plan or project
Front
Time Management
Back
Ensuring timely completion of the project
Front
Project Manager
Back
The person assigned by the performing organization to achieve the project objectives
Front
Quality Control
Back
The process of monitoring and recording results of executing quality activities
Front
Executing Process Group
Back
Processes performed to complete the work defined in the project management plan
Front
Project Dashboard
Back
A visual representation of the project’s progress and performance
Front
Critical Path Method (CPM)
Back
A schedule network analysis technique
Front
Planning Process Group
Back
Processes required to establish the scope, objectives, and course of action
Front
Actual Cost (AC)
Back
The realized cost incurred for the work performed
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Master essential project management concepts with a flashcard deck designed to help PMP exam preparation. Covers process groups, knowledge areas, tools, techniques, and key terms like WBS, EVM, and risk management strategies. Ideal for understanding project scope, schedule, cost controls, and stakeholder engagement. Boost your knowledge on project processes, phases, deliverables, and methodologies critical for successful project execution and certification readiness.