Microsoft Security, Compliance, and Identity Fundamentals SC-900 Practice Question
Your organization must keep all documents stored in every SharePoint Online site for seven years, even if users delete or edit the files. After seven years, the items should be automatically and permanently removed. Administrators want the simplest solution that does not rely on users to classify content or apply labels. Which Microsoft Purview capability should you implement to meet these requirements?
Place every SharePoint site on an eDiscovery legal hold.
Create a retention policy that targets all SharePoint Online sites.
Publish a retention label that users must apply to documents.
Apply a sensitivity label with privacy and external sharing settings.
A retention policy is designed for broad, automatic enforcement of retention settings. When a retention policy targets all SharePoint Online sites, every file in those sites is kept for the configured period-even if users edit or delete the content-and is then permanently deleted when the period expires. Retention labels could achieve a similar outcome, but they must be published and either manually applied by users or automatically applied through additional configuration, which adds complexity. Legal holds and sensitivity labels serve different purposes and do not automatically delete content after a specified time.
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What is a retention policy in Microsoft Purview?
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How does a retention policy differ from a retention label?
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Can legal holds or sensitivity labels be used for automatic retention and deletion?
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Microsoft Security, Compliance, and Identity Fundamentals SC-900
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