GCP Professional Cloud Architect Practice Question

A global retailer is starting a year-long migration to Google Cloud. Stakeholders include: (1) C-level sponsors who need business-outcome status, (2) a security/compliance committee that tracks risk, (3) application squads that require daily technical detail, and (4) regional store managers concerned only about planned service impacts. As lead cloud architect, you must propose a communication plan that keeps messages clear, consistent, and audience-appropriate without overloading calendars. Which strategy best satisfies these goals?

Distribute a single daily email to every stakeholder that lists all technical tasks, risks, and schedules, and encourage recipients to reply with any questions they may have.
Create a stakeholder communication matrix that maps each group to its own channel and cadence: monthly KPI dashboard with a short executive readout, bi-weekly 30-minute risk reviews plus dashboard access for compliance, a dedicated Slack channel with daily updates and weekly stand-ups for engineers, and an automated seven-day advance email from a shared release calendar to store managers; publish all artifacts in a central collaboration portal.
Hold a weekly two-hour all-hands video meeting where each application squad presents detailed progress, risks, and change schedules to every stakeholder group at once.
Rely on engineering leads to pass information up their management chain and notify store managers when they think it is necessary, while you brief the compliance committee only during sprint retrospectives.

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Answer Description

An effective stakeholder communication plan begins with formally mapping audiences to the information they need, the format they prefer, and a cadence that matches their availability. Using a written matrix and a single shared portal guarantees consistency and traceability. Tailored touch-points-concise monthly KPI briefings for executives, focused bi-weekly risk sessions for compliance, high-frequency channels for engineers, and scheduled release notifications for store managers-ensure each group receives just enough relevant detail without being flooded by unnecessary meetings or email. The other options either overload all recipients with the same information, force every stakeholder into long meetings that dilute relevance, or depend on informal, ad-hoc updates that compromise consistency and transparency.

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